Instructions for preparing and delivering presentations

Standard formats for presentations are PowerPoint, OpenOffice or PDF, and such presentations are compatible with the computer equipment that will be available.

If you plan to use the Prezi tool, upload it as a file and check the online version of the presentation with the organiser. If you plan to use another tool, contact the organiser before making the presentation and check whether it will be possible to display it.

The file size limit is 100 MB. Given this limitation, upload videos to the cloud (e.g. Google Drive, OneDrive, YouTube) and add a link to the video in your presentation.

If you want to show some content from the Internet during the presentation, especially if it is multimedia material, check with the organiser whether additional software tools or equipment that might be needed for this can be provided.

Standard computer equipment includes: a presenter computer connected to the Internet, a projector, a screen or other projection surface, a mouse/remote control with a pointer.

Presentations at the CUC conference are recorded and broadcasted over the Internet.

We emphasise that a prerequisite for the inclusion of a paper in the conference program is the registration of at least one of the authors.

Time intended for the presentation

The presentation block lasts 90 minutes. That time will be evenly distributed across all presentations in that block.

Therefore, we ask all the authors of the papers to prepare presentations of an appropriate length, in accordance with the timeframe allotted for the specific format:

  • 15 minutes for the presentation of the conference paper
  • 15 minutes for an interactive presentation in the form of an exchange of ideas and interaction with the participants attending the presentation
  • up to 90 minutes for the workshop

Planning the content of the presentation 

Keep in mind that repeating raw data is tiresome for the listeners and that they want to hear the story, they want to be involved in the adventure.

At the beginning, think about the answer to the following question: What is the purpose of my presentation? Apart from the fact that you want to present your paper, what is the main idea that you want to tell the audience? What might the audience be interested in? What is new in your paper for the audience?

Try to estimate whether it is possible to present everything that seems important to you in the allotted time frame. If necessary, give up on some parts of the content and focus on what is really important and new.

Develop the story so that it can be followed by an audience that may be only generally informed about the narrow work field you are involved in and who are not familiar with the environment in which you work or in which you have conducted your project or research. Structure the presentation according to that story.

One possible structure of the presentation is the one in which you first describe the environment in which you conducted your research or project, then you move on to the description of the results and finally you present the conclusion. Try to rearrange the story in several different ways and choose the one you find most effective.

Regardless of the structure, make sure that the introduction is not too long, and that too many important remarks are not left for the end.

Give a test presentation to a well-intentioned reviewer and check its effectiveness and duration.

Steps for uploading the presentation

  1. In the drop-down menu, select the “Presentation” option
  2. Select the format of the presentation from the “Format” drop-down menu
    • available formats are: .ppt, .pptx, .pdf, GZIP.
    • make sure that the format of the presentation you want to upload is the same as the one you selected in the “Format” drop-down menu
  3. Select the “Choose File” option
  4. Select “Upload File”

If the presentation was not uploaded

The two most common reasons for a presentation not uploading are:

  1. the format of the presentation you want to upload is not the same as the format from the “Format” menu (for example, if you are uploading a .pdf format, select only .pdf from the “Format” drop-down menu.)
  2. the presentation exceeds the allowed file size of 100MB (in this case, compress the media files in the presentation).

Accessibility Guidelines

We ask that all presenters follow the following guidelines when preparing and delivering presentations for the CUC conference:

  • Please speak slowly and clearly.
  • Use clear and simple figures and graphics, limit shadows, text effects, busy slide backgrounds, overcrowded slides, low-contrast colour schemes, or animation.
  • Ensure that figures are accessible for those with colour vision impairments (for example, by using free simulators online).
  • Use large, sans-serif fonts and limit text to 6 lines per slide.
  • Draw attention to important elements in figures with verbal explanations.
  • Make sure hyperlinks are clear and unambiguous.

When facilitating a discussion, Q&A, unconference, or hackathon session:

  • Please ensure that everybody has a chance to share ideas.
  • Make sure people take turns for speaking and do talk at the same time.

For more information, see these resources, which informed the guidance above: